Corporate Service Executive

About Talvi Consulting

Talvi Consulting is a Bali-based recruitment and business consulting firm specializing in talent acquisition, HR, legal, and business support services. We partner with growing companies across hospitality, real estate, development, technology, and professional services to connect exceptional talent with outstanding career opportunities.

About Our Client

Our client is a boutique architecture and development consultancy based in Bali, specialising in high-end regenerative developments. They partner with landowners and visionary founders to bring exceptional residential, hospitality, and mixed-use projects to life.

Working across architecture, project management, engineering, and construction coordination, they deliver projects that require seamless collaboration between multiple internal teams, consultants, and external partners. Their approach is highly relationship-driven, ensuring every client receives a personalised, transparent, and premium experience throughout the project journey.

About the Role

We are looking for a Corporate Services Executive to manage and coordinate the day-to-day corporate operations of our client’s business.

You will work closely with the Business & Finance Controller and coordinate with internal teams, consultants, and external partners to ensure important information, documents, payments, reports, and follow-ups are properly organised and completed on time.

This role is best suited to someone that highly organized, comfortable managing multiple priorities, and proactive in keeping track of what needs to happen next.

We are also looking for someone who is tech-savvy and genuinely curious about AI and automation. AI should be more than a writing or translation tool for you—you should be interested in exploring how technology can improve workflows, reduce repetitive work, organize information, and make everyday operations more efficient.

What You’ll Do

Finance & Accounting

• Support day-to-day finance and accounting activities, including invoices, payments, bookkeeping, reconciliations, and financial documentation

• Assist with monthly financial reporting, budgeting, and cash flow monitoring

• Maintain accurate and organized financial records and supporting documents

• Prepare and coordinate financial information required by internal and external stakeholders

• Coordinate with accountants, tax consultants, banks, and other external parties

• Track outstanding finance-related matters and ensure required follow-ups are completed on time

Corporate & Agreement Administration

• Maintain and organise corporate documents, agreements, and internal records

• Track agreement status, signatures, renewals, required documents, and outstanding actions

• Coordinate agreement-related information and documentation with relevant internal and external parties

• Follow up on pending matters and provide clear updates on progress and required next steps

• Ensure important corporate documents and records are properly maintained and easily accessible

This role is not expected to independently draft legal agreements. However, you should be comfortable working with agreements, understanding their administrative requirements, coordinating the necessary documentation, and keeping relevant stakeholders updated.

HR & People Administration

• Coordinate employee-related files and HR administrative documentation

• Prepare, collect, organise, and maintain employee data and supporting documents required for payroll and BPJS processing

• Coordinate payroll and BPJS documentation with the relevant internal team or external provider

• Maintain employee records, employment documents, onboarding files, and other HR-related documentation

• Track outstanding HR administrative requirements and follow up with the relevant parties

• Ensure employee information and supporting documents are complete, accurate, and submitted on time

This role is not responsible for calculating payroll or BPJS. The responsibility is to coordinate the required employee data, files, and supporting documentation and ensure they are properly submitted to the relevant party.

Operations & Coordination

• Coordinate day-to-day corporate and administrative matters across different areas of the business

• Maintain trackers for ongoing tasks, deadlines, documents, and outstanding matters

• Follow up with internal teams, consultants, vendors, and other external parties as required

• Provide clear and timely updates on ongoing and pending matters

• Support internal reporting and other business-related administration

• Identify missing information, upcoming requirements, or potential delays and proactively follow up

• Take ownership of assigned matters and follow through until completion

AI, Technology & Process Improvement

• Use AI and digital tools as part of daily work to improve efficiency, accuracy, and organisation

• Explore practical ways AI can support Finance, Administration, HR coordination, reporting, research, and other operational tasks

• Identify repetitive or manual processes that could be simplified or automated

• Explore new AI tools, workflow automation, and digital solutions that could improve everyday operations

• Help improve internal trackers, documentation, workflows, and information management

• Continuously look for smarter and more efficient ways of working

What We’re Looking For

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field

• Min 3 years experience in the related field

• Finance or Accounting background is strongly preferred

• Good understanding of day-to-day finance and accounting processes

• Comfortable working with corporate documents and agreement-related administration

• Strong attention to detail and organisational skills

• Able to manage multiple priorities and consistently follow up on outstanding matters

• Strong Excel / Google Sheets skills

• Tech-savvy and genuinely interested in AI, automation, and digital tools

• Good written and spoken English

• Strong communication and coordination skills

• Proactive, resourceful, and comfortable working independently

• Comfortable working across different functions rather than within a narrowly defined role

• Able to communicate updates clearly and keep relevant stakeholders informed

• Someone who actively looks for better ways of working rather than simply completing assigned tasks

Nice to Have

• Experience with Xero or similar accounting software

• Experience with Google Workspace and digital collaboration tools

• Experience using AI tools for productivity, research, analysis, data organisation, or workflow improvement

• Exposure to workflow automation or no-code tools

• Experience coordinating with accountants, tax consultants, legal consultants, or other professional service providers

• Previous experience in a startup, consultancy, property, architecture, development, or other fast-moving business environment

Who Will Do Well in This Role

You will likely thrive in this position if you have a solid Finance or Accounting foundation but enjoy being involved in the broader operations of a business.

You are naturally organized and like knowing what is happening, what is still pending, who needs to be followed up with, and what needs to happen next. You are comfortable coordinating with different people and can keep things moving without needing constant supervision.

You are also someone who is curious about technology. You don’t see AI simply as a tool for translating or improving sentences—you are interested in discovering how AI and automation can help you organise information, analyze data, streamline repetitive tasks, improve workflows, and work more efficiently.

Most importantly, you are someone who takes ownership. When something is assigned to you, you don’t just complete your part—you make sure it is properly followed through until it is done.