Purchasing Staff

Duties and Responsibilities

1. Execute purchasing activities for local and overseas suppliers based on approved Purchase Requisitions (PR) and Purchase Orders (PO), ensuring the timely availability of materials, equipment, and services required for production and business operations.

2. Source, evaluate, and develop suppliers by conducting price comparisons, commercial negotiations, supplier performance evaluations, and market analysis to achieve the best balance of cost, quality, delivery, and service.

3. Manage purchasing administration, including preparing, reviewing, issuing, updating, and maintaining Purchase Orders (PO), supplier records, contracts, and procurement documentation in the ERP system, ensuring data accuracy and completeness.

4. Coordinate import purchasing activities, including shipment schedules, shipping documentation, Incoterms, customs requirements, and communication with suppliers, freight forwarders, and logistics providers to ensure smooth material delivery.

5. Monitor supplier performance, delivery schedules, market prices, production capacity, material availability, and procurement risks, while following up on delayed deliveries, shortages, quality issues, or backorders to minimize operational impact.

6. Coordinate closely with PPIC, Warehouse, Production, Quality, Finance, and other related departments regarding material requirements, Goods Receipt Notes (GRN), invoice verification, payment processing, and inventory-related issues.

7. Maintain the accuracy and proper operation of purchasing transactions in the ERP system, generate procurement reports, analyze purchasing data, and support audits by ensuring procurement records and documentation are complete and well maintained.

8. Support continuous improvement initiatives within the purchasing function by improving procurement processes, supplier performance, cost efficiency, and operational effectiveness, while performing other duties assigned by the superior.

Qualifications

1. Minimum Diploma (D3) or Bachelor's Degree (S1) in Supply Chain Management, Industrial Engineering, Management, Business Administration, or a related field.

2. Minimum 1–3 years of experience in purchasing or procurement within a manufacturing environment.

3. Understanding of purchasing processes, supplier management, import procedures, and inventory control.

4. Familiar with ERP systems and Microsoft Office applications.

5. Good negotiation, analytical, and communication skills.

6. Able to work independently and under pressure.

7. Good command of English, both written and spoken.

8. Mandarin proficiency is an advantage.