Personal Assistant to Director (Sales & Operations) Mandarin Speaker

Personal Assistant to Director (Sales & Operations) – Mandarin Speaker

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Company Overview??????

We are a well-established international company with over 22 years of global presence and more than a decade of operations in Jakarta, specializing in high-end building materials and home living products.

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As our business continues to expand, we are looking for a highly organized and proactive Personal Assistant to Director (Sales & Operations) to support the Director in daily business operations, sales coordination, communication, and strategic execution.

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This position requires excellent communication skills, strong execution, high attention to detail, and the ability to coordinate efficiently with both internal teams and external business partners.

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Key Responsibilities??????

• Assist Director in daily business operations and administrative coordination.
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• Prepare quotations, sales contracts, purchase orders, and other business documents.
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• Coordinate sales activities, customer follow-ups, and after-sales support.
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• Act as the primary communication bridge between the Director and internal/external stakeholders.
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• Coordinate with Sales, Purchasing, Finance, Warehouse, Logistics, and other departments to ensure smooth business operations.
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• Arrange meetings, business schedules, travel arrangements, and company events.
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• Translate documents and verbal communication between Mandarin, English, and Bahasa Indonesia when necessary.
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• Prepare reports, presentations, meeting minutes, and business summaries for the Director.
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• Follow up on business projects, action plans, and department progress.
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• Handle confidential documents and maintain information confidentiality.
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• Perform other assignments delegated by the Director.
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Requirements??????

• Minimum Bachelor's degree in Business Administration, Management, Marketing, International Business, or related fields.
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• Minimum 2–5 years of experience as a Personal Assistant, Executive Assistant, Sales Coordinator, or related position.
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• Fluent in Mandarin (spoken, reading & written) — Mandatory.
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• Good English communication skills.
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• Able to communicate directly with Chinese management without an interpreter.
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• Strong communication, coordination, and interpersonal skills.
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• Highly organized, detail-oriented, and able to multitask.
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• Proactive, responsible, and able to work under pressure.
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• Proficient in Microsoft Office (Excel, Word, PowerPoint).
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• Willing to work closely with the Director and support business operations.
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Preferred Qualifications??????

• Experience working in a Chinese or international company.
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• Experience in building materials, construction, import, retail, or trading industries.
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• Familiar with sales administration, business documentation, and operational coordination.
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• Strong execution, adaptability, and problem-solving skills.
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Compensation & Benefits??????

• Competitive salary based on experience and capability.
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• BPJS Kesehatan & BPJS Ketenagakerjaan.
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• PPh 21 covered by company.
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• Meal & transport allowance.
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• THR & performance bonus.
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Growth Opportunity??????

• Work directly with the Director on strategic business decisions.
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• Exposure to sales, operations, purchasing, and business management.
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• Excellent opportunity for long-term career development.
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Work Environment??????

• Monday – Friday working schedule.
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• Professional and structured working environment.
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• Close collaboration with management team.
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Application Notes??????

• Please ensure both your English & Mandarin CV are updated and clearly presented.
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• Candidates with strong Mandarin communication skills will be prioritized.
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• Candidates who can join immediately are preferred.
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