HR manager

Human Ressources (main responsibility)

HR Operations & Administration:

• Manage employee lifecycle administration: hiring documentation, contract issuance/renewals, probation follow-up, employee data maintenance, and exit formalities.

• Coordinate with payroll/HR consultant to consolidate monthly inputs (attendance, overtime, leave) and ensure accurate HR administration.

• Maintain HR files, trackers, and documentation archiving (physical & digital), ensuring completeness and traceability.

• Ensure HR documentation and practices are aligned with Valrhona HQ HR policies; request validations/approvals when required (exceptions, template changes, sensitive cases).

Recruitment, Onboarding & Workforce Support:

• Prepare and maintain job descriptions and workforce plans; coordinate recruitment planning by tracking headcount, contract end dates, and recruitment timelines, ensuring alignment with site needs and HQ HR policies

• Coordinate recruitment logistics (job postings, interview scheduling, candidate follow-up, reference checks coordination).

• Manage onboarding administration: employment file creation, policy briefing, internal introductions, and probation tracking.

Employee Relations & HR Governance:

• Support managers on employee relations: attendance discipline, administrative warning letters, incident documentation, and follow-up actions.

• Support internal communication on HR topics (policy reminders, process updates, HR announcements).

• Escalate sensitive/high-risk cases to the Finance & Admin Manager and/or Valrhona HQ HR, ensuring correct process and approvals.

HR Policies & Compliance (with HQ alignment):

• Support the implementation and maintenance of HR documentation: employment contracts, HR templates, internal policies, and Company Regulations—in line with Valrhona HQ HR standards and Indonesian labor requirements.

• Identify HR compliance gaps (documentation, practices) and propose corrective actions proactively.

ODOO HR module implementation:

• Support the implementation of the Odoo HR module (gather requirements, follow configuration and migration from Xero to Odoo).

• Ensure employee data accuracy and support data migration/maintenance (contracts, onboarding, leave)

Legal & General affairs (Coordination Only)

This is not the main function of the role. The officer supports by coordinating and ensuring follow-up, while legal work/advice is handled by external consultants and validated by management.

Legal Documentation Coordination (with external consultant):

• Coordinate with external legal consultants for the drafting/review of contracts, NDAs, service agreements, and corporate documentation; ensure internal follow-up, signatures, and proper archiving.

• Prepare and maintain shareholders’ circulars and Board of Directors Minutes of Meeting (MoM) in coordination with management and/or external counsultant; ensure filing and traceability.

• Act as an internal point of contact to consolidate inputs, collect required documents, and coordinate timelines with consultants (not providing formal legal advice).

Permits & Certifications Follow-up (coordination role):

• Coordinate and follow up with relevant parties/consultants on required licenses and certifications (e.g., PBG, SLF, BPOM, Halal, and other operational licenses).

• Coordinate with local agents for KITAS processes.