Import & Export Documentation Executive

Backend for Singapore Office

SINGAPORE – EXPORTS

1. Generate BL and Proforma Invoice

2. Draft BL Corrections before BL confirm

3. Draft BL confirmation from customer

4. Freight Forwarding BL (Not generating Proforma Invoice)

5. Carrier SI submission (Liner BL)

6. MBL corrections before MBL confirm

7. TDR, Export Manifest – Sending Pre-Alert for Short Ports

8. Updation of SNTS / RCVS / LODF / SNTC / RCVC / TRFM / RTFS / LDMO / LDMT / LODM / TRFM / DCMI / MTRO / MTRI moves

9. Updation of DMAG moves VASCO (For every container except AV status, REEFER containers and Special containers)

10. Follow up with MNR team to approve container and with yard people to update AVL move

11. Follow up for OFHR and ONHR move and updation is done by respective team

12. Generating BL for Alligator principle in Alligator system and not generating Performa Invoice

13. CCMTR updation on Portnet side

14. Generate Rate request, Booking and BL in SYSCON system for GLPL shipments

15. Generating Inventory report for below principals

• Baltic

• ASR

• MLI

 16. Generating Inventory report from the system for

• SINGAPORE - VASCO

• SPECIALS

• GLPL

SINGAPORE – IMPORTS

1. Tagging mails as per their Category of TDR, Manifest, Final BL’s.

2. Follow-up with POL Agents for Final Docs and Post manifest if not received on time.

3. Creating Voyage in the system If not created in system for Tanks and for containers forward to Planning team for voyage creation.

4. Empty Manifest uploading in the system for all types of containers (Dry, Tank, Reefer, Special, SOC).

5. Fetch Manifest which sends from POL , Creating NOA and Draft Invoice in the system and sending it to customer. (Manual entry of BL’s for Non-eBMS location.)

6. Sending NOA to consignee as per given mail id in our excel file prior 3 to 4 days arrival in Singapore, If don’t have mail id then we send mail to Port of loading agent and informing to Front office

7. For Draft Invoice we always refer to the last shipment for charges, if new consignee then we add regular charges

8. Update Discharge Moves for Containers discharged by referring Portnet

9. If moves pending from last location, then we need to follow up with POL

ONLY FOR TANKS

1. SNTTS Moves

2. DMAG moves (For every container except AV and Reefer containers)

Transhipment:

1. Directly Check the document which is sent from POL

2. Create import first leg vessel and voyage

3. Fetch the BL from 1st Vessel and Voyage (eBMS User)

4. If non eBMS User, Create the Manifest Entry

5. Check the Cargo status, TS or L in Manifest changes.

6. Import Advance List EDI (Update container Discharge activity)

7. If moves pending from last location then we need to follow up with POL

8. Create connecting 2nd leg vessel and voyage

9. Transhipment Nomination – (Open with First Vessel and Voyage)

10. NOMINATING VESSEL / VOYAGE 1 (connecting Vessel and Voyage)          

11. Loading Confirmation (Update container Loaded full activity)

12. Updating export advance load list (DF / Non DF) (eBMS User)

13. If feeder rate is not updated in system, then we need to follow up with Trade team.

14. Import Manifest Push Beta- Open with Connecting Vessel and Voyage then push the BL to FPOD.

15. CCMTR (Uploading the data related to Import, Transhipment 1st Leg and 2nd Leg BLs to Port site of Singapore by extracting the data from eBMS). It is to be done daily within 24 hours of vessel ETA and ETD from Singapore port

16. Generating 2nd Leg Vessel TDR once 2nd leg vessel sailed.

17. Carrier BL for 2nd Leg BL (Transshipment) Manual Creating BL in Carrier System.

18. Carrier BL correction.

19. Doing De-Manifest if the container shutout or vessel changes.